Once you have received your email stationery files in your email, or have them on your PC, you will need to save them into a specific folder:
- Highlight and copy all the stationery files attached in the email (Ctrl+C to copy or Right-click>Copy).
You will need to save all the attachments emailed to you into this window that is opened:
CTRL+V /Right Click > Paste into this folder. Or File> Save Attachments> All Attachements and browse to the location of the window opened up
Click on "Tools", then "Options"
Select the "Mail Format" tab. In the Message Format section, ensure that your format is set at "HTML" and the top and bottom check boxes are unchecked.
We need to open the folder that we will need to save the attachments in:
- Hold the Ctrl button down and click on "Stationery and Fonts"
This will open up a window to where we need paste the copied stationery files
- Click in the window that was opened
- Press Ctrl+V (or rightclick with your mouse and select "paste") in this window
Now click normally on Stationery and Fonts.
- On the Personal Stationery tab, click Theme.
- Under "Choose a Theme", click the theme or stationery that you want (your_name_stationery.htm eg), and then click OK.
Click "Apply" then "OK".
To Set up Signature for Replies and Forwards:
- Compose a new email (that has your html stationery displaying).
- Copy the whole body of the email (Click in the new email you are composing, pressCTRL+A to select All, and then press CTRL+C to copy (alternatively you can Right click with your mouse in the email body and say Select All, and then Right Click Again and select Copy).
- Go to Tools –> Options –> Mail Format and click on “Signatures..”
- Click “New” to have Outlook create a new signature and give it a name.
- Paste your copied content into the "Edit Sgnature" block provided.
- Click on the Drop down on "Replies/Forwards" and select the email address you want to send this signature on. (make sure "New Messages:" says "none" in the select menu)
- Click "Save"
PLEASE NOTE: There are known issues with setting up stationeries as a Signature. You may experience problems with spell check not working correctly which is due to fact that the HTML stationery is now situated in the actual email signature (footer). Prop Data cannot support any problems that may arise with stationery set up as signatures.