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Microsoft Outlook 2010 & 2013 email stationery setup instructions


Step 1:

Once you have received your email stationery files in your email, or have them on your PC, you will need to save them into a specific folder:

  • Highlight and copy all the stationery files attached in the email (Ctrl+C to copy or Right-click>Copy).


You will need to save all the attachments emailed to you into this window that is opened:
CTRL+V /Right Click > Paste into this folder. Or File> Save Attachments> All Attachements and browse to the location of the window opened up


Step 2:

Click on "File", then "Options"


Step 3:

We need to open the folder that we will need to save the attachments in:

  • Click "Mail"

Step 4

We need to open the folder that we will need to save the attachments in:

Hold CTRL when clicking on the "Stationery and Fonts" button to open the Stationery folder.

  • Hold the Ctrl button down and click on "Stationery and Fonts"

This will open up a window to where we need paste the copied stationery files

  • Click in the window that was opened
  • Press Ctrl+V (or rightclick with your mouse and select "paste") in this window


Step 5

Go back into Outlook

Click normally on the "Stationery and Fonts" button to open up the "Signatures and Staionery Window"

  • Make sure you are on the "Personal Stationery" tab
  • Click on "Theme.."


Step 6

From the list select the "your_name_stationary.htm" file. and then click "Ok"


Step 7

  • Click "OK" then "Ok" again.


To Set up Signature for Replies and Forwards:

  • Compose a new email (that has your html stationery displaying).
  • Copy the whole body of the email (Click in the new email you are composing, press CTRL+A to select All, and then press CTRL+C to copy (alternatively you can Right click with your mouse in the email body and say Select All, and then Right Click Again and select Copy).
  • Go to File –> Options –> Mail and click on “Signatures..”
  1. Click “New” to have Outlook create a new signature and give it a name.
  2. Paste your copied content into the "Edit Sgnature" block provided.
  3. Click on the Drop down on "Replies/Forwards" and select the email address you want to send this signature on. (make sure "New Messages:" says "none" in the select menu)
  4. Click "Save"

PLEASE NOTE: There are known issues with setting up stationeries as a Signature. You may experience problems with spell check not working correctly which is due to fact that the HTML stationery is now situated in the actual email signature (footer). Prop Data cannot support any problems that may arise with stationery set up as signatures.


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