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Microsoft Outlook 2003 & 2007 email signature setup instructions


Step 1:

Once you have received your email signature files in your email, or have them on your PC, you will need to save them into a specific folder:

  • Highlight and copy all the stationery files attached in the email (Ctrl+C to copy or Right-click>Copy).


You will need to save all the attachments emailed to you into this window that is opened:
CTRL+V /Right Click > Paste into this folder. Or File> Save Attachments> All Attachements and browse to the location of the window opened up


Step 2:

Click on "Tools", then "Options"

Step 3:

Select the "Mail Format" tab. In the Message Format section, ensure that your format is set at "HTML" and the top and bottom check boxes are unchecked.


Step 4

We need to open the folder that we will need to save the attachments in:

Hold CTRL when clicking on the "Stationery and Fonts" button to open the Stationery folder.

  • Hold the Ctrl button down and click on "Signatures"

This will open up a window to where we need paste the copied stationery files

  • Click in the window that was opened
  • Press Ctrl+V (or rightclick with your mouse and select "paste") in this window


Step 5:

  • Click the drop down for "Signature for new messages:" and select the name of your HTML signature file.
  • Click on the drop down for "Signature for replies and forwards:" and select the name of your HTML signature file

Step 6:

Click "Apply" then "OK".

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